Gmail vs. Outlook is not a serious debate like many other discussions in the world. Most professionals already know that Outlook is way better than Gmail account. It’s not that Gmail is not favored by anyone, individuals who love Google products definitely vote for Gmail. But, we’re not discussing your love for Gmail or Outlook; this post focuses on clarifying why Outlook is better than Gmail from a business point of view.

5 key reasons that will show why Outlook is better than Gmail account.

Easy Integration with Emails, Contacts, and Calendar

For every organization, email is the primary method of communication between employees, customers, and clients. Outlook is a complete application to communicate at work and get things done effectively. Whether you want to set up meetings or find information about a contact, Outlook is a one-stop destination for everyone.

The consistent user experience of Outlook makes it stand out from other email applications. On the other hand, Gmail lacks smooth integration across various communication channels.

Allow you to Organize Mails

Every user has a different way of organizing emails in their mailbox. Some users prefer to sort their emails from oldest to newest; others like to create specific folders for specific emails. For instance, many users often receive hundreds of emails daily, and finding the relevant email often becomes challenging. Outlook allows you to set your mailbox as per requirements. You can create and apply rules to each email to organize it in a better way.

Gmail allows you to only organize your emails in limited ways, making it challenging to find some older emails.

Offline Access to Mailbox

This difference is pretty obvious to every user. With Gmail, you cannot access your mailbox without an internet connection. However, Outlook allows you to access emails even in offline mode, making it easier to look at specific emails when necessary. For example, if you’re traveling somewhere without an internet connection, you can still access your emails with Outlook.

Apply Rules to Reduce Email Clutter

Though Gmail and Outlook allow you to set rules on your mailbox, Outlook provides very advanced rules. You can create rules to move specific items to different folders, which allows you to de-clutter your inbox. You can even send unnecessary emails to the trash folder by applying rules. Gmail offers filter capability, but the functions of these filters are limited.

Categorize Emails Your Way

Outlook gives you the ability to assign categories to your mailbox items, including messages, calendar, tasks, journals, etc. You can assign multiple items to a single category to classify it in various ways. You can even color-code your categories for visual cues to analyze how you spend your time across different areas. Color-coding offers a simple solution for organizing your emails. Gmail doesn’t provide a color-coding facility, which makes it a little difficult to organize emails.

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