Downloading emails from Office 365 doesn’t have to be complicated. A tool like MailConverterTools Office 365 Backup & Restore Tool makes it straightforward, even for non-technical users. First, you connect the tool to your Office 365 account. It will display all mailboxes, including primary, archive, and public folders. You can select specific folders or the entire mailbox, depending on your needs.

Next, choose an output format like PST, EML, MSG, PDF, or CSV. This lets you access the downloaded emails in different email clients, such as Outlook, Thunderbird, or Apple Mail. If you want to save time and space, the tool offers options like date filters, removing duplicate emails, or downloading only selected folders. Finally, pick a destination folder on your computer, and the software will download all emails, attachments, calendars, and contacts while keeping the original folder hierarchy. This way, your Office 365 emails are safely stored locally and can be accessed anytime, even without an internet connection.
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